In Conducting Video Interviews, There’s no secret that the digital age has fundamentally revolutionized how a job search is conducted. Gone are the days of a mundane in-person interview; now, job seekers, employers, and hiring managers alike are all able to conduct their interviews virtually. Video interviews—where employers and job seekers meet across a computer screen—are the new norm in contemporary hiring processes. But while they can provide more convenience and flexibility, they also come with unique complexities and nuances to master. To optimize your video interviewing experience, follow these tips for conducting video interviews.
Preparing in advance is essential when conducting video interviews. Consider researching the background of interviewing candidates, planning the interview questions, and setting expectations for the conversation so all parties involved can get the most from the experience.
Preparation Is Key
When it comes to prepping for a video interview, preparation is key to success. Taking the right steps to ensure that the interviewer and interviewee are both ready for the exchange will make a big difference in the overall quality of the interview and its results. The interviewer should spend time researching the interviewee’s background, reading up on related topics, and understanding what kind of questions might best suit the conversation. On the other side of the screen, an interviewee can do their part by ensuring that they have a stable internet connection – testing this out well in advance if possible – and making sure any software or applications needed for the interview are downloaded and working properly. Additionally, since the setup for these interviews may be somewhat different than those done in person or over telephone, it is important to find out ahead of time what type of equipment needs to be used (for example, a headset microphone) and ensure that such items are available.
Ultimately, taking these necessary steps before diving into a video interview will lead to a smoother experience where both parties can focus on having meaningful conversations rather than dealing with technical difficulties throughout the course of the interview. As important as all these considerations are however, they are only half of the equation; it is also important that both parties understand what exactly is being discussed during an interview. To this end, we will now turn our attention to exploring what a successful video interview ought to be about.
What is the Interview About?
Preparation is key when it comes to conducting successful video interviews. One of the most important steps in preparing for a video interview is to determine what the discussion will be about and ensure that you have a clear understanding of the core topic that will be discussed. If a certain agenda or set of questions has been provided ahead of time, make sure to familiarize yourself with them so that you can be prepared for any answer the interviewee might give.
It is also important to know the area of expertise of your interviewee, as well as their background. This can help to ensure that the topics discussed are relevant and interesting, as well as making sure that the questions posed make sense within context. Having an understanding of their core areas of knowledge also allows you to best utilize their expertise during your conversation.
One benefit to conducting a video interview over in-person conversations or telephone calls is that they often allow larger groups to join the discussion. This opens up more opportunities for discussion on an array of topics and allows all parties involved to provide insight and opinion on matters. By allowing multiple views, it can create a space whereby deeper discussions can take place and potential blind spots may become uncovered.
Overall, having a clear idea of what topics need to be discussed in order for the desired outcome or results to be reached is key when conducting successful video interviews. Now that we are aware of what is expected from a video interview, let’s turn our attention towards what questions should be asked, taking our consideration and understanding of the interviewee’s skill sets into account, in order to get the most out of each conversation. To expand your knowledge, we encourage you to read our post about How to Create Influencer Panel Discussions That Go Viral.
What Questions Will Be Asked?
Once you understand what the interview is about and have outlined a target audience, it’s time to tackle the next aspect of prepping for the video interview — deciding which questions you should ask. The questions that you choose will depend largely on who your audience is and how much time you have allocated for the entire interview. However, there are some general categories of questions that can help you start drafting up an effective set of questions: open-ended ones to get an interviewee talking, closed-ended ones to narrow down an answer, and factual inquiries that require a yes/no response.
Open-ended questions give the respondent the opportunity to be creative and provide detail about their perspective. Examples include “What did you want to accomplish in this project?” or “What qualities do you think make a successful leader?”. Closed-ended questionsrequire more of an exact response from the responder than open-ended ones do, such as “Was there anything that surprised you when developing this project?” or “Do you consider yourself organized?” Factual inquiries are used to get quick answers, like “How long have you worked at your current job?” These provide insight into the person’s life and can help better understand their background.
Whatever type of questions is being used, it’s also important to focus on getting responses that require more than a single word answer — aim for authentic conversations. Additionally, take note of any cues or clues given by respondents early in the conversation that can inspire and shape further probing within each question.
No matter how prepared you feel for your video interview, understanding how moderators can create an environment for effective interviews is a necessary step before conducting a successful one.
- According to a survey published by Glassdoor in 2020, 68% of employers have conducted video interviews instead of in-person meetings due to COVID-19.
- The same survey also found that 46% of employers are more likely to hire someone from a video interview over an in-person meeting.
- A study conducted by LiveCareer revealed that 63% of job seekers believe the quality of their answers is more important than the quality of their appearance during a video interview.
Setting Up the Environment for Conducting Effective Interviews
Once the questions have been determined, the next logical step is to set up the environment for successful interviews. This includes choosing a suitable recording device, finding a quiet space to conduct the interview and ensuring that all necessary software and equipment is ready to go. To create an effective interview environment, the interviewer should take into account factors such as sound quality, video clarity and overall comfort of both interviewer and participant.
There is still debate over whether it is better to record an interview in-person or via video conference technology. In-person interviews can foster a more intimate connection between interviewer and participant, as well as break down any potential language barriers that may be present. However, video conferencing technology offers access to a much larger pool of potential participants. Additionally, video communication technology simplifies the recording process and allows video interviews to be recorded from multiple locations.
In order to ensure a successful video interview, it is important to ensure that both interviewer and participant are able to clearly see and hear each other without any interference from background noise. For this reason, it is important to select a quiet space with good lighting and no distractions or interference (e.g., loud music or phone conversations). For maximum audio/video clarity during remote conferences, it is best to stick with high-quality webcams or advanced teleconferencing systems.
The final step before conducting an effective video interview is selecting a suitable recording device and software. It is essential that both the interviewer and participant have access to the same recording tools so that each party can access the same version of the recording after conducting their part of the interview. Selecting a professional-grade recording device, such as Zoom or Skype, can help ensure that all data collected within each session is secure, organized and easily shared with both parties involved.
With all these steps taken into consideration, creating an effective environment for successful video interviews becomes much easier. Once you have selected a suitable recording device and software, you should be ready to conduct your video Interviews with confidence!
Select a Suitable Recording Device and Software
Once the interviewer has successfully set up the environment for an effective interview, it is time to choose a suitable recording device and software. While there are many options available from web conferencing services to recording devices dedicated strictly to video interviews, budget and technical capabilities may vary widely.
On one hand, web-conferencing tools tend to be more convenient and accessible. Most standard computers will already have a webcam, audio capabilities, and video application pre-installed that makes starting a video platform easy and fast. Plus, interviewing multiple candidates via the same service allows for a streamlined experience where all video recordings may be accessed quickly by anyone in the interviewer’s team.
On the other hand, investing in specialized software or hardware can make the traditional interviewing process much easier, as these technologies are designed specifically with video interviews in mind. Investing in great quality cameras can guarantee higher level images as well as audio clarity in conversations between candidates and employers rather than a wobbly Skype connection or low-quality laptop camera.
Regardless of whether a company chooses to use standard equipment or research specialized online interviewing platforms, it is essential to ensure that the tool used is reliable; after all, an interview recorded with slow connections or poor audio & visual quality cannot provide information that is accurate of the candidate itself. Once adequate recording software and/or hardware has been selected, it is time to create the perfect environment for recording videos.
Choose the Right Environment for Video Recording
Now that you have selected the right device and software to conduct your video interview with, it is time to choose the right environment for recording. As a best business practice, it helps to create an environment that is professional and sets a positive tone. The environment should be free of loud noises and distractions so that the interviewer and interviewee can focus on the conversation at hand.
If possible, it is ideal to have a background in which both parties can be seen easily by one another. Neutral backgrounds are professional and will not introduce any potential biases in the interview process. The size of the room should also be considered since it can be distracting when people try to talk over each other or cannot hear their conversations due to echoing. These seemingly small details can make a big difference in creating successful video interviews.
On the other hand, some recruiters and employers may prefer a more informal setting which allows the candidate to show their personality. This may include having natural light coming through the windows, softer colors in the background and more casual clothing for example. While this may encourage communication and connection between both parties, it is also important not to allow this setup to become too relaxed or unprofessional as this could negatively affect the perception of the company in terms of how seriously it takes its job interviews.
The choice between these two approaches ultimately depends on your preferences and purpose for conducting the video interview, but ultimately whichever setting you choose should prioritize providing an atmosphere which encourages successful communication between both parties while still remaining professional throughout. With all of these considerations made, you are now prepared to move on to building rapport and creating a positive connection with your interviewee!
Crucial Summary Points
It is important to choose the right environment for conducting video interviews, one that is professional and free of distractions. Neutral backgrounds are best but there may be times when a more informal setting can be used that allows the candidate to show their personality. Whichever approach is chosen must prioritize providing an atmosphere which encourages successful communication and connection between interviewer and interviewee while still remaining professional.
Building Rapport and Creating a Positive Connection
After setting up the right environment, expert interviewers move on to the next important step – building rapport. Establishing a positive connection is essential in any type of job interview and even more so during virtual video interviews. Candidates should take active steps to create a relaxed atmosphere. This can be accomplished by making sure there is appropriate eye contact, using gestures, keeping an open posture and making small talk about topics that both parties can relate to.
In face-to-face interviews, you can often gauge body language and note micro-expressions so as to understand the candidates feelings and will better understand their personality. This part of the interview process is much harder when conducted through video calls and it’s why you must actively maintain an engaging environment to get the most out of your virtual conversations.
Since candidates are not able to rely on non-verbal cues from their interviewer, they must pay particular attention to their attitude and tone during the interview as these two elements represent key factors for creating connections in a digital space. It’s also important for employers to keep in mind that same principles still apply regardless of whether it is an online or offline interview: Let candidates talk about themselves without cutting them off too quickly, show genuine interest when listening to what the candidates say, give them ample opportunity to ask questions back and end the session with a kind thank you message that conveys your appreciation for their time and presence.
Finally, it’s critical for recruiters to remember that any great video interview experience is based on trust between both parties involved in the process. When done correctly, candidates will feel confident in your abilities to make an informed decision with consideration towards their skills and potential contributions, which then helps foster a culture of mutual respect and collaboration. With that said, now comes the next step – developing experienced interviewing skills so you can maximize each candidate’s potential while gaining a greater understanding into who they are and how they might be compatible within your organization. For further insights, our article discussing Video Strategies to Grow Your Brand & Following.
Develop Experienced Interview Skills
Now that you have developed techniques for building a positive rapport with interviewees, it is time to hone your interviewing skills. As an interviewer, there are some fundamental skills that will help you gain valuable insights from those you are interviewing. Establishing the right tone is important right away. Set the tone in the beginning of the interview and stick with it throughout. This means keeping the dialogue professional while at the same time friendlier than a traditional face-to-face interview.
Encouraging open feedback in the form of questions and dialogue is also key when conducting video interviews. While an interviewer can give direction as to what topics to discuss and how to respond, allowing for more open dialogue allows for deeper insights to be discovered. Interviewers should remain cognizant about asking questions in varied ways and engaging inquirers with additional questions based on their responses. Active listening is also important, letting interviewees finish their answers without interruption, even if it may take longer for them to answer. The goal should always be to maximize value from each conversation in order to gain meaningful insight into their experiences.
It is also important that interviewers keep an eye out for cues such as body language and facial expressions that may indicate a need for further clarification or follow up questions. Experienced interviewers have deeper knowledge of different methods and tactics in making sure they cover all angles of a topic instead of sticking rigidly to pre determined questions.
In concluding this section, it is essential for video interviewers to develop experienced interviewing skills to maximize the value gained from each interaction as well as uncover more profound insights into discussion topics by engaging with thoughtful conversations and actively paying attention to any subtle cues from the other party. With this understanding, we are now ready to reflect on our overall experience and learn how we can better conduct effective video interviews in future.
Final Thoughts on Generating Video Interviews
Conducting video interviews can be a great way to get to know potential candidates and make sure they’re the right fit for your organization. However, there are some drawbacks to consider as well. In order to conduct successful video interviews, you must have the right skills and proper tools.
While it is possible for interviewers to develop their own experienced interview skills, this takes time and effort. Additionally, you will need access to quality technology that works properly and is easy for candidates to use. Investing in the proper tools and resources upfront may save you time during the interview process in the long run. To explore this theme in greater detail, you can navigate to our resources on What Makes Content Shareable?.
Overall, while conducting video interviews can take practice, the reward of being able to look at a potential hire from afar in order to make an informed decision is worth it. When done correctly, with an experienced interviewer asking thought-provoking questions, you can gain insights into a candidate beyond what you can get from a paper resume or traditional face-to-face interview. As with any type of interview, preparation is the key to success so research your candidate thoroughly prior to each video interview.
Doing Video Interviews FAQs
What common pitfalls should be avoided when conducting a video interview?
When conducting a video interview, there are several common pitfalls that should be avoided. First of all, it is important to ensure that technical matters such as the audio and video quality, internet connection, and lighting are all up to standard before the interview starts. Doing a test run beforehand can help avoid any unexpected issues once the interview begins.
Second, it is crucial to give the interviewee time to feel comfortable with the setup and environment. This can be achieved by providing clear instructions beforehand and taking a few minutes of small talk during the beginning of the interview.
Third, make sure to create an open dialogue where both parties can take turns speaking and where they do not feel rushed or overwhelmed by the interviewer. Be aware of your tone and body language throughout the conversation; non-verbal cues are just as important as verbal ones in a video interview.
Finally, it is important for the interviewer to actively listen and consider what questions would help draw out more salient points from the respondent. Asking thoughtful questions rather than simple yes/no answers is key in order to obtain meaningful information from the interviewee.
By following these tips and avoiding common pitfalls when conducting a video interview, you can ensure that it will be successful for both yourself and your audience.
What strategies can be used to ensure a smooth virtual interview process?
There are a few key strategies that can be used to ensure a smooth virtual interview process. First, good preparation is essential for any successful interview, and this is especially true with a video interview. Make sure you understand the role you’re interviewing for and that you’ve researched the company thoroughly. It’s also important to set up in advance a space and situation where you feel comfortable and won’t be easily distracted.
Second, have a trial run before your final interview. This will allow you to test your hardware and practice being on camera. Make sure your lighting is right and plan out what background would look best for your prospective employers. Doing these small steps can help ease potential tension by making sure everything technically runs as expected on the day of the interview.
Finally, try to maintain eye contact with the interviewer or the camera lens as much as possible during the interview. This can be difficult if you aren’t used to being on camera, but it shows that you are engaged in their questions and attentive to their responses. In addition, it is important to speak at an appropriate volume; talking too fast or softly will not only make you appear unprepared but may also cause difficulties for the other person hearing you clearly. With careful preparation and practice, an effective virtual video interview process should follow smoothly!
What elements should be included to make a virtual interview more engaging?
Virtual interviews should be engaging to help recruiters better assess the candidate, get an accurate reflection of their skills and decide if they would make a good fit for the role. To ensure a successful virtual interview, here are some essential elements:
1. Establish Rapport: Spend some time getting to know the candidate, ask about their background and interests, or even just take time to chat before diving into the questions. This helps candidates feel more comfortable and establishes trust.
2. Adapt Your Questions: Consider the technology you’re using for the interview and what that means for your questions. For example, with video interviews you can ask about body language and observe it in real time rather than relying on written answers.
3. Utilize Visuals: Incorporate visuals during the interview to help keep the candidate engaged and interested. Examples can include presentation slides, graphs, images or videos related to the topics being discussed.
4. Provide Clear Directions: Explain exactly how you expect the candidate to answer each question beforehand. This helps them prepare more effectively and allows them to provide clear and well-crafted answers throughout the interview.
5. Make it Interactive: Allow the candidate to take part in virtual activities such as whiteboarding solutions or solving case studies with interactive tools like Jamboard or Mural. Doing this makes it easier to evaluate technical skills, problem-solving techniques and communication styles in action.
I hope that you’ve learned a lot from this blog about our tips on conducting video interviews. Don’t hesitate to reach us if you have more questions in mind.